The Pulitzer Foundation for the Arts is seeking a business manager. The business manager is responsible for providing leadership and coordination of the Foundation's business operations, the administration of the Foundation's human resource functions, and supervision of the Foundation's facilities manager.

Position: Business Manager
Salary: Mid-$60,000 range and benefits
Specifications: We intend to fill the position by April 2012
Location: St. Louis
Reports To: Executive Director

The Business Manager's primary role is to provide leadership and coordination of the Foundation's business operations, the administration of the Foundation's human resource functions, and supervision of the Foundation's facilities manager. Those functions include but are not limited to financial, reporting, analysis, forecasting, orientation of new staff members, benefits administration, and compliance reporting for all staff members. Along with the Executive Director and the Board of Trustees, the Business Manager is responsible for the integrity and enforcement of the Foundation's system of internal controls and financial management policies and for the accuracy and reliability of the Foundation's financial statements.

Major Responsibilities

• Directs the ongoing and recurring operations of the Accounting Department leading to the preparation of Foundation financial statements, forecasts and budgets.
• Coordination of the Foundation's annual financial statement audit
• Coordination of the preparation of the Foundation's periodic Federal, State and Local tax filing requirements
• Coordinates and reviews the work of the accounting staff
• Coordinates and reviews the work of the third-party contractor responsible for reconciling and tracking the Foundation's investments on a monthly basis
• Monitoring and directing the cash management of the Foundation
• Establishes and coordinates the Accounting Department calendar of recurring events and processes to ensure timely and accurate completion of reports.
• Prepares and/or directs the preparation and entry of journal entries.
• Prepares financial statements and directs the preparation of other reports by staff.
• Adheres to and enforces the Foundation's system of internal accounting controls
• Monitors and analyzes operating results against budget.
• Recommends and implements short- and long-range department goals, objectives, policies and operating procedures as approved by the Board of Trustees
• Continuously seeks opportunities for cost savings and productivity improvements.
• Ensures that staff members receive timely and candid feedback – supporting the Foundation's performance management process.
• Demonstrates high personal commitment to Foundation policies and values
• Administrator of all Foundation benefit programs including medical, dental, vision, life insurance, long term disability, retirement, etc
• Complete enrollments, life status changes, etc
• Conduct benefits annual open enrollment process, including development and execution of staff member communication, benefit fairs, and completion of enrollment changes
• Oversight of COBRA processing
• Preparation of compliance materials and reporting for EEOC, OSHA, FMLA, garnishments, unemployment claims, worker's compensation, etc.
• Conduct new hire orientations and participate in instruction of human resources related training courses
• Supervision of the Foundation's facilities manager
• Conduct complete separation checklists and exit interviews
• Administrator of performance management process HR Administrative Duties:
  • Maintain all HR filing including medical files, personnel files, I-9 files, termination files, offsite files, etc.
  • Update and monitor new hire files and paperwork.
  • Assist with preparation of new hires when necessary (prepare new hire packets, create new hire agendas, etc.).
• Assign and monitor office and workstation keys
• All other duties as assigned.

Preferred Experience/Background/Skills

• Bachelor's degree in Accounting or Finance.
• Five to ten years of experience, with emphasis on:
  • Supervision of multiple employees and administrative functions
  • At least five years of accounting experience.
  • Not-For-Profit Industry experience in an Accounting/Business Manager position preferred, including experience in staff supervision, budgeting and financial forecasting.
  • Administration of benefit programs
• Knowledge of finance, accounting, budgeting and cost control principles including Generally Accepted Accounting Principles.
• Knowledge of financial and accounting reporting systems.
• High level of financial analytical skills
• Knowledge of short- and long-term budgeting and forecasting techniques, rolling budgets, etc.
• Strong attention to detail.
• Project management skills.
• Thoroughness in process implementation.
• Ability to work independently.
• Proficient in Microsoft Office programs (Word, Excel, Access and PowerPoint)
• Strong verbal and written communication skills.
• Strict adherence to professional ethics.
• Evident practice of a high level of confidentiality.

Working Conditions

• The typical office hours are 9:00 a.m. to 5:00 p.m.
• Ability to work extra hours as determined by the workload and expectations of the Board of Trustees and Executive Director
• Travel for this position will be minimal.
• Ability to speak English to communicate with clients, team members, vendors, etc

The Pulitzer Foundation for the Arts is an equal opportunity employer.

To apply please send a cover letter and resume to Jim Maloney at . The application deadline is February 29, 2012.